Administrative Officer - CARE International in Uganda
CARE International in Uganda (CARE) works with others to make a sustainable improvement in the lives of the very poor. Our program implementation is focused on supporting communities in fulfilment of their economic rights and achievement of sustainable livelihoods, conflict resolution and peace building, natural resource management and good governance. Our operations are guided by our core values of excellence, accountability, respect, integrity and transparency. CARE Uganda seeks motivated and qualified professionals to fill the position of Administration Officer, Gulu Sub Office
Job Summary
Reporting to the Country Office Administration Manager, the Administration Officer’s key role will be to provide overall administrative management at the Sub-Office based on CARE – Uganda Operations manual.
Key Responsibilities include:
·Procurement, Inventory and Asset management· Fleet management through ensuring that CARE transport requirements are met with due regard for safety, effectiveness and efficiency· Support the human resource management function in the sub office through Staff orientation, interpretation of HR policies, leave management, personnel records management among others· Supervise and provide support to the program support assistants and all drivers in Gulu, · In charge of Office security· Provision of ICT Support and ensure sub office communication systems operating effectively, e.g. server, e-mail, and phones·general administrative services based on CARE-Uganda Operations manual · Project finance support as and when requested by the Sub Office Coordinator· The holder will also be expected to use initiative in problem solving and help out in project activities when requested to do so.
Job and Person Specifications (Requirements)
- A minimum of a Bachelors degree in Business Administration, Accounting or other related field
- Additional professional qualifications like ICSA/ACCA/Procurement, Fleet Management and Logistics will be an added advantage
- Prior international NGO experience of 3 years and above ·
- Proven experience in management of a complex administrative section requiring quick problem definition and development of solutions
- Excellent communication skills both oral and written (i.e. writing letters and memos) · Good computer skills and a certification in this area will be an added advantage
- Good planning, time management and prioritisation skills
- High level of integrity at work and good people management skills ·Flexibility at work and willingness to learn at all times
- A generalist approach to issues at work as the position will support roles in finance and program
Application Procedure:
Please submit your typed applications together with detailed (CV), your professional and academic papers Online by accessingwww.infomania.co.ug or (Contact 0757692502 for detail on how to access the Infomania Website). You can also send in hand delivered application to our offices on Mackinnon road, Nakasero not later than 6th of May 2013 before 5pm. Please note that only shortlisted candidates will be contacted. Applicants who do not receive any response within three weeks of the closing date should consider their application unsuccessful. Please mark your envelopes.