Jobs at Abt associates

Application deadline is  August 2, 2013 

Position: Logistics Manager
Reports to: Deputy Chief of Party
Location: Gulu, Uganda
The USAID-funded Uganda IRS Phase II Project’s objective is to conduct a comprehensive spraying program and establish the foundation for sustainable, effective, high-quality indoor residual spraying (IRS) activities. Under the supervision of the Deputy Chief of Party, the Logistics Manager will ensure efficient and effective management of all logistics related to IRS.
Duties and Responsibilities:

• Manages stock/supply levels and determines critical reorder/resupply levels for each item
• Assures the follow-up of supply activities, of warehousing and distribution, of upstream and downstream transportation
• Guides, supervises, and work closely with Storekeepers and Store Managers to quantify supplies, identify shortages and resolve shortage related issues
• In conjunction with respective Store Managers and Field Coordinators, provides training to sub-county/parish level storekeepers
• Ensures that proper records are maintained on all incoming and outgoing items/supplies
• Ensures that inventory levels are conducted quarterly and a detailed report submitted to management-. Provides ad-hoc reports as requested.
• Ensure all store health and safety measures are in place and followed diligently Works with the project’s Environmental Compliance Officer to ensure proper clearance and disposal of all waste material from the stores
• In collaboration with the Field Coordinators and Procurement Officer, prepares procurement plan of all supplies for upcoming spray rounds
• Conducts regular checks of all spraying equipment to ensure that they are in good condition and that sufficient stocks of spare parts are on hand for any repairs as may be required.
• Safeguards warehouse operations and contents by establishing and monitoring security procedures and protocols.
• Motivates, organizes and encourages teamwork to ensure proper logistics management.
• Oversees the planned maintenance of project vehicles and ensures their effective and efficient usage (hired & owned) performs any other assigned duties necessary for the proper functioning of the logistics department and the project.

Qualification requirements include the following:

• Bachelors Degree in Logistics/Transport Management or Business Administration Masters degree is an advantage
• Warehouse and logistics management skills in a rapidly changing environment
• At least 8 years of experience in similar position in an international organization, preferably in humanitarian logistics
• Demonstrated experience in donor –funded projects preferred
• Demonstrated ability to lead and manage staff and logistics teams
• Demonstrated ability to work independently , use sound judgment and strong analytical skills
• Excellent inter-personal comminications skills and organization skills
• Knowledge of FAR/AIDAR is an added advantage.

Position: Project Assistant
Reports to: Deputy Chief of Party
Location: Gulu, with occasional travel to other project areas
Job Purpose: Supports operations, Monitoring & Evaluation, Finance & Administration teams and Senior Management Team in drafting regular reports, following with district officials reports and payments for effective and timely delivery of service
Duties and responsibilities:
1. Assists the Senior Management Team in coordinating the planning and execution of the work of the technical and administrative staff through:

• Preparing the spray cycle schedule, disseminating to the relevant departments and following up to ensure completion of the action items identified in the schedule.
• Preparing and disseminating monthly operational projections in close collaboration with the DCOP and Senior Management Team.
• Working with technical staff to define the logistics and administrative support needs for upcoming training events, workshops and conferences, well in advance of the events and coordinating with the Finance Manager to ensure these needs are met. Coordinating the logistics and district payments related to IRS activities, by preparing payment requests for the spray activities including confirming number of persons involved in the various activities
• Ensuring that all the spray activity reports are collated and shared among staff for input before being summarized into end of spray report, assist in drafting of the monthly progress summary reports for USAID, clearly spelling out accomplishments, lessons learned and challenges for each technical area as well as Coordinating the compilation of weekly activity reports from the information provided by the field staff and disseminating to staff as appropriate

2. Coordinate activities for the annual work plan development process and assists with the compilation and formatting of the final copy.
3. Organize , facilitate and document staff meetings, client and counterpart meetings as appropriate
4. Coordinate the process of preparing technical reports by receiving sectional or individual drafts, collating them into one draft and ensuring that the contributors make further input/edits before the final draft copy is produced.
5. Assist with coordination of development of scope of work, recruitment and logistics for local and international consultants and provides or arranges support to enable consultants to accomplish their work (includes developing schedules, organizing meetings & site visits, briefing, introduction to key people and travel arrangements)
6. Coordinate with Home Office to obtain clearance for travelers, purchase of tickets and arrangement of ground travel.
7. Collect, register and maintain information on project activities by reviewing reports and through first hand sources.
8. Undertake other assignments that the SMT deems necessary including field visits
Person Specifications:

• University degree in Business Administration, Social Sciences, Public Administration or other relevant qualifications
• At least three (3) years practical experience in similar position in international organizations/development projects in Uganda or elsewhere
• Excellent reporting and writing skills and fluency in English a must
• Computer skills, strong knowledge of MS Word, Excel,PowerPoint, e-mail and Internet is necessary
• Knowledge of FAR/AIDAR is added advantage

Mode of application:
Candidates who meet the above requirements should send ONLY their CV and cover letters by August 2, 2013 to: procurement@ugandairs.com
Only shortlisted candidates shall be contacted. Abt Associates Inc. is an equal opportunity employer; any form of canvassing shall lead to automatic disqualification