| Description: |
Reports to: Finance and Administration Manager
Roles and Responsibilities:
Human Resource management
- Assist in the development, review and implementation of THETA HR policies.
- Manage the staff insurance and medical schemes, coordinate the periodic insurance renewal process to ensure the ease of access to the benefits by staff.
- Manage a result oriented staff performance system for individuals and departments to ensure achievement of organisational objectives.
- Coordinate the THETA staff training and capacity building programmes
- Advise management on pay and other remuneration issues, including organization’s salary scale reviews, promotions and benefits
Administration
- Propose administration goals, activities and monitor budgets in relation to the overall THETA work plan and budget.
- Ensure the proper management of utilities and ensure the timely settlement of the related bills.
- Oversee office establishment and manage office layout, rental agreements as well as ensuring proper maintenance and cleanness of the Office premises as well as the management of stores.
- Responsible for marketing the facilities for rental purposes (Conference hall, Office space etc)
- Supervise all office security in terms of ensuring all entrances to THETA premises have functional and proper locking systems.
Procurement
- Design / review the relevant procurement documents as define by the THETA procurement manual.
- Advise user departments and procurement committee on procurement processes and procedures.
- Coordinate with user departments to develop quarterly and annual procurement plans and consolidate them into the THETA wide quarterly and annual procurement plans.
- Timely solicit for goods, services and works required for office/ field use as requested by contracts committee.
- Prepare organisational Procurement reports and act as Secretary to the procurement committee.
Logistics, stores and vehicle management
- Develop and continuously update the fixed asset register, ensure that all organizational assets are adequately insured at all times and are maintained in good repair, safe and secure.
- Supervise the management of the THETA vehicle fleet, ensure timely vehicle repairs and servicing, ensure optimal utilization of fuel and produce vehicle maintenance and fuel efficiency reports.
Staff Management
- Supervise and evaluate performance of all directly reporting staff and provide periodic feedback to Head of Department on their performance.
- Any other duty as assigned by your supervisor.
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| Requirements: |
Requirement:
- Bachelor of Business Administration, Bachelor of Arts (SS), Bachelor of Arts in Dev't Studies or Humanities and any other related study disciplines
- Post graduate qualification in any field of management (HR, procurement, transport and logistics) is essential
- Required skills Excellent report writing skills, Excellent use of microsoft word and Exel, team building skills, NGO working experience desirable.
- Terms of reference: Contract
How to apply:
Interested candidates should send their CM, a cover letter with copies of academic certificates, indicating 3 professional referees and their contacts by Friday 27 July 2012, 5:00PM, to the below postal address or apply online. Note: Please indicate Job title as subject of the email
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